What Features Do You Need to Check When Choosing an Onboarding Tool?

When it comes to welcoming new hires, HR managers should ensure that they don’t feel alienated, unwelcome, and isolated. However, introducing them to their new job duties, tools and software, and team members can be time-consuming. Even a small mistake can cause demotivation and dissatisfaction on the first day. That is why many companies invest in onboarding tools to ensure a structured onboarding program.

At first glance, all user onboarding software seems to be identical as every onboarding tool performs the same task, such as capturing confidential employee data, verifying and storing it securely, and ensuring all core HR administrative steps are followed required for onboarding. However, what makes each onboarding tool different is the set of features they possess.

Unfortunately, many companies overlook the list of features onboarding software offers in a hurry and end up choosing onboarding solutions that lack a few indispensable features. So, if you don’t want to waste your time and money on an onboarding tool, you need to know the features you should check when choosing an onboarding solution. In this guide, we will discuss the same.

Must-have Features in an Onboarding Software

User-friendly interface: If your new employees have to go to IT Staff or HR or their team members to complete their onboarding process, it is a sign that your onboarding tool lacks an interactive dashboard. An interactive dashboard is not just the one that looks and feels good to see. Even an onboarding software with a sophisticated interface can make it difficult for HR managers and new hires to learn the new processes. So, when you choose a user onboarding software with an intuitive design along with a visually appealing layout and ease of access.

Cloud-based technology: In today’s era where several team members work remotely or from their homes, it becomes difficult for stakeholders or CEOs to participate in an onboarding process. Since you won’t be alone in the decision, it is time to move your onboarding process to the cloud. The centralized document storage with outstanding security and the effortless integration of cloud technology will make your onboarding process hassle-free. So, when you choose an onboarding tool, make sure it is compatible with cloud-based technology.

Workflow automation: In today’s tech-savvy world, if you make your new hires run here and there to get their paperwork complete, it will only lead to a bad experience and make them exhausted. Since an onboarding process includes various stakeholders, an efficient onboarding software with workflow automation will fill this gap and offer the users a hassle-free experience. Moreover, an automated onboarding workflow will make it easier for the HR staff to track the progress of the new hires and other employees. So, make sure the communication tools you choose can efficiently automate your workflow.

The Bottom Line

An onboarding process can be overwhelming and exhausting for both the HR staff and new hires. However, with a feature-rich onboarding tool, you can not only make the onboarding process easier, but it can also help you boost accuracy, improve decision making, and enhance ROI. So, choose your tool carefully.